How to Submit a Letter of Request
Here are the common elements in the letter of request:
The introduction should give a short executive summary. Include the name of the organization, the amount of money being requested, and a description of the project involved. Indicate how the project fits with HWF’s guidelines and funding interests.
Provide a brief history of the nonprofit that gives a capsule of its programs and focuses on the organization’s ability to meet the stated need. In the description, directly connect what the organization currently does and what it hopes to accomplish with additional funding. Include an agency budget and annual report (if applicable).
Statement of Need
Explain the need that may be met by the project/program. Describe the target population and geographic area. Provide a few significant statistical facts and several examples of potential outcomes.
How will the project/program solve the need? What is the long-term sustainability plan? Describe the project succinctly and include the major activities, names, and titles of key project staff, your project’s objectives, and measurable outcomes. Additionally, please indicate how the organization expects to support the project activities after the initial time period.
Other Funding Sources
Include already secured funding if applicable. This could include matching grants, in-kind support, government grants, and other private funding.
Restate the intent of the project and articulate that the organization is ready to answer additional questions. (Attachments that are consistent with the HWF’s guidelines should be included.) Required attachments:
- Primary contact person (name, address, email, phone number)
- Organizational budget
- List of senior staff
- Board of directors
- Project budget
Please remit your Letter of Request with a subject line of “HWF Request” to: firstname.lastname@example.org